Automate corporate processes
Use low-code and Agentic automation to build modern solutions for your company the AI era.
Document and Records Management
Store all electronic documents in a centralized storage with an organized access control model. Regardless of how an electronic document is created — from paper or received through company workflows from electronic sources — in any case, the system ensures every file is fully traceable with a complete activity history, allows you to find the required document by its attributes (document parameters), and shows the necessary links between the document and other records in the repository.
Document Flow
Accelerating a company's operational processes is achieved by converting documents into electronic form. Signing, approving, and reviewing various types of documents, such as contracts and invoices, can be fully transitioned to an electronic format.
The approval process should take into account all the specific features of the company and its organizational structure, including employee absences or substitutions. The system stores the entire history of approvals and document changes, so at any time you can refer to this information to resolve disputes.
Document-oriented chats
Discussion of documents and records is an important system feature. All conversations are stored in one place — no more lost details in WA. At any time, you can review the conversation history to identify small but important details related to the document.
Only users with document access can view discussions. This protects confidential information and ensures it isn’t accessible to all employees or retained by former team members.
Start with ready-to-use solutions
BRIX365 helps companies move away from paper and manage documents digitally. Get started quickly with ready-to-use solutions you can easily customize — for example, invoice approval.
Approval workflows and document parameters can be easily adapted to fit the specifics of your company.
Workflow Automation
BPMS (business process management system) is a class of corporate information systems for digitizing business processes. They allow the company to be flexible and responsive to market changes. BPM system will help model business processes, monitor them, identify bottlenecks and points for improvement.
Modeling of business processes
in an intuitive designer
BRIX365 helps companies move away from paper and manage documents digitally. Get started quickly with ready-to-use solutions you can easily customize — for example, invoice approval.
Approval workflows and document parameters can be easily adapted to fit the specifics of your company.
BPMN 2.0 Standard Elements
Business processes in BRIX are described using standard graphic elements of BPMN 2.0 notation. In the diagram, the executors are represented as swimlanes, and their actions are shown in the form of sequential tasks. Decision points are indicated by gateways, pending by timers. There are special blocks for notifications and subprocesses. This approach makes the process chart comprehensible to a wide audience, from technical specialists to business users.
Extended notation
Along with the standard BPMN elements, you can use special blocks developed by us to simplify modeling. For example, ready-made ECM activities help to interpret actions such as signing and approving documents, generating from a template. Webhooks allow you to set up integrations, sending SMS or email to inform customers and employees in a timely manner, statuses help track the progress of the process. If there are not enough elements available, you can always implement the necessary business logic through scripts.
Flexible task form customization
All forms are created in a graphic editor and are configured in accordance with the specifics of the data in the business process. Add your own fields and arrange them on the form in the desired order. Group information using tabs, or divide the form into logical segments using panels. Hide or show fields depending on what data the executives enter into the form. This makes it easier for employees to navigate the task and get the job done.
Scripts
Scripts can be added to the process already during the modeling phase. They allow analysts to expand the functionality of the system and the actions that employees previously performed manually. For example, you can use scripts to automatically fill out forms, calculate field values, or determine which branch the process will follow. Scripts are written in TypeScript and run inside forms and individual operations. The development environment is maximally adapted for users without special technical skills. Tooltips, syntax highlighting, and autocompletion help you quickly implement ideas and make changes.
Debugging
Debugging is a stage of business process development that helps complete your business processes faster. Check the logic of your operations in real-time; assess the ease-of-use and intelligibility of form settings, and accuracy of the scripts. If an error occurs during the debugging process, the incorrect operation name is highlighted in red and detailed information about the error is provided.
Process execution
The process engine, at the core of the BPM system, automates task assignment, directs the process along the appropriate paths, and manages the collection and distribution of data throughout execution. After the process is initiated, all tasks and notifications are automatically sent to its participants at the required stage.
At the same time, the sequence defined in the diagram is strictly followed during execution. Users are not required to determine the next steps — BRIX automatically assigns subsequent tasks to the appropriate participants once the current stage is completed.
Time limit for tasks
Lead time is a critical metric for some tasks. With BRIX, you can limit the deadline for completing a task and set up notifications for any delays. At the same time, the platform will take into account the work schedule adopted by the company, official days off, and holidays.
If the task is not complete in due time, the system will inform and escalate the delay which will allow the executives to react to the situation in time and take the necessary measures.
Flexible choice of the executor
As part of a business process, you can assign tasks not to a specific user, but to an entire department. Employees who are less busy at the moment will be able to start working immediately. Meanwhile, the system will cancel the task for other employees of the department. This eliminates downtime and increases company productivity.
Different startup scripts
Depending on the selected settings, business processes can be started manually or automatically according to a schedule. This can be done at regular intervals. For example, the salary payout process will automatically start on the 10th and 20th every month. If these dates fall on a non-working day, then the start of the process can be postponed to the next working day.
The presence of a standard API allows you to launch business processes in BRIX from external systems, receive status on previously launched business processes and manage the progress of their execution.
Substitutions. Business calendar
The platform offers a substitution feature that prevents business process bottlenecks. When an employee is absent, the administrator can appoint a substitute and provide them with temporary access. In such cases, employees will always know who to contact on work matters. This information is visible in the system next to the substitute name when creating tasks and performing other actions. Leaves, days off, and holidays are indicated in the business calendar. When BRIX estimates the timeframes for task fulfillment, events planned in the calendar are taken into account.
System integration
The BRIX integration capabilities exclude user errors during the process of transferring data from one system to another, save employees' time, and automate routine tasks. Use ready-made scripts to fetch data from external systems and third-party libraries. BRIX can be seamlessly integrated with servers, websites, finished software products, and databases.
Process control and monitoring
in real-time
BRIX gives managers various tools to monitor and control processes. They help identify bottlenecks, take timely action, and correct employees' performance. You can track the progress of the process using a Kanban board. When the process status changes, it moves from one column of the board to another.
At any given time, the current status of a business process can be viewed on its summary page. It is automatically created for each process and provides a real-time view of its progression. Completed steps are highlighted in blue, while the current step is highlighted in green.
Execution monitoring
With the help of task settings, you can establish transparent interaction within the company and improve performance. All tasks an employee must complete are recorded in the system, have clear deadlines, and store the history of the executor's actions.
Supervisors have access to their subordinates’ task lists. This allows you to control the workload of employees, as well as to reassign tasks in case of illness or vacation.Performance tracking
Keeping track of the performance is easy with informative reports. They contain detailed statistics for each employee for the selected period: how many tasks were completed on time and how many were overdue. This information can be used to analyze performance and calculate bonuses or fines.
Error notifications
Automatic notifications allow you to always keep the situation under control. Notifications come to the manager or responsible employee if an error occurs during the process, or the executor of the task has not been identified, or the work is not completed on time.
Process monitoring
Use process monitoring to keep track of the process bottlenecks and boost the effectiveness of the company's operations. Analyze business efficiency, control the current state of business processes and their execution stages in real-time.
Continuous process improvement
There is no need to involve the IT Department to streamline processes. It is enough to have the expertise of citizen developers only to edit processes in low-code. New ideas can be quickly tested and analyzed for their effectiveness in practice. To maintain a competitive edge, businesses need to continually optimize their processes. In this case, the more flexible the automation tool is, the faster it will allow the company to respond to market changes.
In BRIX you can improve processes as you go. Add participants, customize interfaces and adjust the logic of the process in the visual editor. You don’t need to interrupt the work of already running processes, and the changes will take effect immediately after they are published.
Version control
BRIX supports version control of processes. This eliminates errors in already running processes while improving them and provides a seamless transition to the updated version.
In addition, you can track the history of changes and quickly return to the previous version of the process if needed.
BPM system is a tool for managing changes
When a company automates its business processes, it gains flexibility and adaptability to the changing market conditions. Practically speaking, it means that the created process doesn’t get stuck in its initial form, but continues to grow with the company.
The first iteration of the process changes very quickly – it's filled with the new activities and participants. Business logic is implemented with low code tools without programming. The ideas for the process improvement can be quickly tested out and put it into practice.
The process does not stop evolving. It flexibly adapts to the new standards of the company.
Low-code app creator
The low-code approach significantly accelerates the journey from a business-requirement to a ready-to-use solution. Analysts no longer need to write technical specifications for the IT department or wait for developers to implement them. With BRIX365, they get a tool that allows them to build working applications themselves using a visual designer.
Visual app builder
Forms built via low-code designer work instantly and display data
right away — no system restarts
required. From an idea to a working solution in just a few steps.
Scripting and API
Extend the capabilities of the system using the built-in BRIX365 development environment. Implement scripts and integrations, customize interfaces, and add complex calculations to forms.
An open API for objects and documents enables the implementation of complex interaction scenarios with external services.
Workflow AI
Integrate AI agents into workflows. Empower your employee with AI co-pilots to boost productivity.
Bring AI directly into your business processes and
document workflows.
Use AI actions to
automate decisions, process documents, and assist employees at every
step — from data extraction to approvals and communication.
AI in BRIX365 is not a separate tool. It works inside your
workflows, interacting with documents, data, and users to execute
real business tasks.
AI Actions automate routine operations, support decision-making, and execute tasks — directly within your business logic and applications.
AI helps you to:
Extract data from documents (contracts, invoices, forms) automatically- Classify and route documents based on content and business rules
- Generate responses, summaries, and document drafts
- Assist users during task execution with contextual AI suggestions
- Trigger AI actions inside workflows as controlled process steps
- Use corporate knowledge (policies, documents, knowledge bases) in decisions