The system supports file versions: you can add new versions, compare one version with another, and restore previous ones if unwanted changes were made. The last added version of a file is marked as the current version.
начало внимание
Please note that the compare versions option is only available for .doc and .docx files and it requires an integration with a file viewing and editing service that allows document comparison.
конец внимание
To add a new version, in the top panel of the preview page, click the plus icon and upload the file. If you removed this action from the favorite functions in the button control settings, click the tree dots and select Add Version.
Information about the current file version is available in the sidebar.
List of versions and available actions
To see the full list of versions, click the All Versions link in the sidebar. In the window that opens, versions are categorized into tabs based on their relevance: Current Version, Deprecated Versions, and Deleted Versions.
In the Current Version and Deprecated Versions tabs, you can:
- Open any version in view mode by clicking its name.
- Download a version to your computer by clicking the
icon next to it. - Print a version by clicking the
icon. - Delete previous versions by clicking the trash icon. The version will be moved to the Deleted Versions tab. The version numbers will not change.
- Restore a previous version by clicking the Make Current button. The version will move to the Current Version tab. The version numbers will not change.
- Compare versions. This option is available for .doc and .docx files.
On the Deleted Versions tab, you can:
- Restore a version to the deprecated list by clicking the Restore button. This will allow you to download it to your computer, compare it with other versions, etc.
- Permanently delete a version by clicking the trash can icon next to it.
- Permanently delete all versions in the tab by clicking Delete All at the bottom of the window.
View a file version
On the file version view page, you can read its contents.
The buttons on the bottom panel of the current or deprecated file versions allow you to perform the same actions as in the list of all file versions: restore or delete a previous version and compare versions.
You can also download a version of the file to your PC, print it, or copy the link to the preview page to the clipboard. To do this, use the icons in the upper right corner of the version view.
Please note that only users with view permissions to the file can open the version page via the link.
The sidebar displays the associated activity stream of the version. Here you can chat, share files, mention users, react to messages, and add them to Favorites.
Please note that messages will only appear on the version you're viewing. They won't be added to the activity stream of the file.
Compare file versions
If you have added a .doc and .docx file, you will have the option to compare versions. You can use it in one of the following ways, depending on what file versions you want to compare:
- Compare the current version to the previous one or to a file uploaded from your computer.
In the sidebar of the preview page, click the Compare link and select the With File or With Version option.
Upload a file of the same format from your computer or select one of the previous versions from the list and click Compare.
- Compare any two versions.
In the preview sidebar, click the All Versions link. On the Current Version or Deprecated Versions tab, click the Compare button next to the file name and select the version you want to compare it to. You can only compare versions of the same format.
The comparison result will be displayed in a separate window. The changes made will be highlighted. To see detailed information, click on the different text fragments.
You can edit the comparison result and then create a new version by clicking Add Version.
The modified file will become the current version and will be displayed in the general version list.
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