You can restrict access to all items in an app at once. This is the most general type of access restriction. Use it when all app data can be accessed by all employees working with the app. In this case, you set up different permissions depending on the position.
For example, any employee in the HR department can view all job openings, but only the manager can edit and delete them.
начало внимание
Only users included in the Administrators group can grant and restrict permissions to app items.
конец внимание
Please note that:
- You can select a different access restriction option:
- Restrict access to app folders. Assign different permissions for different app folders.
- Restrict access to specific app items. The most specific restriction option. Assign different permissions for certain app items individually.
- Employees who regularly work with an app should be granted access to the workspace it belongs to and to the app itself. Then they will be able to see all the data that they have access to by opening the app via the left menu.
- If some employees need one-time access to specific app items, for example, in business process tasks, they don’t need access to the workspace and app. They can open the app item page using a direct link, for example, from tasks.
To manage permissions:
- Click the gear icon to the right of the app name and select Access Settings.
- Enable the following options: Restrict access to data > Restrict access to app.
- Select who you want to assign permissions to. To do that, click the +Add button.
- In the window that opens, select a user, a user group, or an org chart item. For example, you can set permissions for all employees included in the Department of Finance group.
- In the corresponding row, select the types of access permissions you want to grant. For example, employees included in the Department of Finance group shouldn’t be able to create or delete app items in the Orders app.
- You can configure the following options:
- Enable permission inheritance based on org chart subordination By default, managers are granted the same access rights to the app as their subordinates. To restrict access, disable the option.
- If access is denied, hide the list of users who can provide access rights. By default, an employee with no access rights will see a list of users with the privilege of granting rights when trying to open the page of an app item. To hide the list, enable the option.
- Click the Save button.
See another example of restricting access to all items in the app in the Combinations of access permissions article.
Was this helpful?