A finished project can be archived and later returned to work, if necessary. These actions are available for users with the right to edit the project.
By default, you can start the archiving process for a project with the status In progress by clicking the End button on its page.
начало внимание
The system administrator can configure an individual lifecycle for each type of project.
конец внимание
When a project gets archived:
- It is assigned the Archived status. A project like this can be viewed in the Projects workspace, on the Projects archive page. The page is hidden by default, but an administrator can display it. You can open a project’s page by clicking on its name.
- All data on an archived project’s page is only available for viewing.
- The project plan and all the plan tasks are assigned the Archived status. Task participants get notifications about this. Such assignments can be viewed in the Tasks > Project Tasks on the All tab.
Restore an archived project
You can resume working with a project that is archived. To do this, open the project page on the Project archive page and click the Send back button. This action is available for employees with the right to edit the project.
When a project is restored:
- It is assigned the Draft status.
- The project plan and all tasks associated with it are assigned the Draft status. Such assignments can be viewed in the Tasks > Project Tasks on the All tab.
- It becomes possible to edit the project plan and all its data.
To make tasks in a restored project active again, publish the project plan.
Configure the project archiving process
By default, preconfigured processes in the Projects app are used to archive projects and restore them. The system administrator can configure custom processes using:
- The Archive and Restore from Archive activities or a custom script.
- The Manage Status activity to customize the status change.
Please note that a finished project should not be deleted as an item in the Projects app. This will not change the status of the project plan. Tasks will also remain active and their statuses will not change. The project plan and its tasks are items in other apps.